What does my wedding package include?
A Deep In The Heart Farms wedding package consists of a day-of coordinator and tables and chairs for up to 400 guests. We provide set-up and break down of tables and chairs.
Linens are not provided for tables.
Who is the day-of coordinator and do I have to use their services?
Allison Manning of Pearls and Peonies is our amazing day-of coordinator! The use of the provided day-of coordinator is required.
A pre-event planning meeting is required to be held 6-8 weeks before the event in order to finalize all details and alcohol plans.
If you would like to use a wedding/event coordinator in addition to Allison, the meeting is still required and she will be onsite during your event in order to ensure that all Deep in the Heart Farms rules are enforced.
What time does my wedding day package begin and end?
You are granted access to the property at 9 a.m. on the day of your event. Access to the property is available until midnight. Items for set-up are not allowed to be dropped off at the property prior to the beginning of the wedding package start time. The storage of items after the permitted wedding period is not allowed.
What time does my reception have to end?
Access to the property ends at midnight. We strongly recommend that at the latest alcohol sales end at 10:30 PM and bride and groom exit before 11:00 PM (if not earlier). This will allow time for clean-up of personal decorations and belongings.
How many tables and chairs does Deep In The Heart Farms have?
We have 40 sixty-inch round tables, 10 six-foot rectangular tables, 10 eight-foot rectangular tables, 6 ten-foot farmhouse tables, as well as 8 high-top circle cocktail tables.
All tables, except farmhouse tables, require linens.
We have 400 chairs.
We also have various décor tables including wine barrels.
How many guests can sit at each table?
Up to ten guests (eight recommended) can sit at each round table. 120-inch round linens can be used for these tables.
Six guests can sit at the 6-foot rectangles. A 90" x 132" linen should be used for each of these tables.
Eight guests can sit at the 8-foot rectangles. A 90" x 156" linen should be used for each of these tables.
Between ten and twelve guests can sit at the large farmhouse tables.
120-inch round linens can be used for the cocktail tables if you would like to have them untied and graze the floor. If you'd prefer them to be tied, 132-inch linens work well.
Is security required?
Yes. Commissioned police officers are required for all events in which alcohol will be served. Officers will be hired by Deep in the Heart Farms; however, you will be responsible for the payment of their services.
Payment for security will be collected with the final payment.
Officers require a $500 fee and 2 officers are required for every event per Washington County Law.
Who is responsible for trash and busing?
Deep in the Heart Farms DOES NOT provide busing of dishware/glassware. You are responsible for ensuring caterers will provide busing. However, Deep in the Heart Farms will have a manager onsite on the day of your event.
They will be responsible for taking out trash, cleaning up spills, and restocking bathroom supplies. They will also be able to help with any questions or concerns that may arise throughout the day of your event.
Deep in the Heart managers will not do cake cutting.
Can I hang decorations?
All decorations must be approved in advance by Deep in the Heart Farms. All decorations must be placed and removed without damage to the facility. Decorations may NOT be placed or hung with tape, nails, or staples. We recommend using Command Strips. Guests who choose to use Command Strips must remove them before leaving the property the day of the event. Nothing may be hung from the wooden beams in the chapel or reception hall.
Do you have a projector?
Yes, we have a projector in the form of TV screens!
If you wish to display a slideshow or video, please make sure Deep in the Heart Farms has a copy at least one week prior to your event to ensure that it works correctly.
Can I bring in outside alcohol?
No. Deep in the Heart Farms holds a TABC liquor license. Therefore, all alcoholic beverages served or consumed at Deep in the Heart Farms must be supplied by the venue. Outside alcohol found on property will result in loss of your security deposit.
What is included in the bar set-up fee?
The bar set-up fee includes bartenders, mixers, ice, and plastic cups. Service is offered for 5 hours; service can be extended for an hourly rate of $250 per hour.
Can I bring in my own customized cups and cocktail napkins?
Yes! We love when our couples bring in customized cups to add a personal touch to the wedding day. We recommend plastic instead of styrofoam.
12-16 oz cups for beer and 8-10 oz for wine and mixed drinks is best.
Are bartenders TABC certified?
Yes, all bartenders at Deep in the Heart Farms are TABC certified. TABC certified bartenders are required to check IDs at all events.
When does bar service have to end?
Bar service will end 30 minutes before the end of your event. DJs will be able to make a last call announcement.
If I do not purchase an alcohol package, what beverages are included?
Only water. If you pay the bar set-up fee, then tea will be provided for guests with sodas available for purchase. If you do not purchase an alcohol package--or if you pay a bar set up fee--then all beverages must be provided by caterers for all events.
Is gratuity and tax included?
No, gratuity is not included. Please do not forget to tip your bartenders! Gratuity can be pre-paid based on the price of your alcohol package, or a percentage tip can be added at the end of the night based off your service experience. Yes, all prices given above include tax.
When does my alcohol order need to be completed?
We recommend finalizing your alcohol order at the 6-8 week meeting with our day of coordinator. However, we allow changes to packages up to 30 days before your event to allow enough time to adjust ordering. Any changes after 30 days will be subject to fees for expedited delivery.
Can tabs be kept with a cash bar?
Yes. There is a Square system on site and is able to start tabs for guests. No cash will be accepted.