Question 1

What does my wedding package include?

Accepted Answer

A Deep in the Heart Farms package consists of tables and chairs for up to 400 guests. Linens are not provided for
tables.

Deep in the Heart Farms provides set up and break down of tables and chairs. We also include a meeting 6-8 weeks before the event to discuss floor plan, timeline, and other wedding details with you and your coordinator. Alcohol selections are made during this meeting.

Question 2

Is a day-of event coordinator included?

Accepted Answer

Deep in the Heart Farms does not include a day-of event coordinator in the rental fee.

An event coordinator must be hired for a minimum of day-of coordination and must meet all venue expectations and requirements. An approved licensed and insured event coordinator is required for all weddings.

Need a coordinator? Check out our Preferred Vendors page!

Question 3

Why do I need an event coordinator?

Accepted Answer

Deep in the Heart Farms requires an event coordinator to ensure the many details that go into the wedding day are covered!

We have seen that the use of coordinators takes stress off the family the day of the event and helps with communication between vendors and the venue.

Question 4

What time does my wedding day package begin and end?

Accepted Answer

You are granted access to the property at 9 a.m. on the day of your event. Access to the property is available until midnight. Items for set-up are not allowed to be dropped off at the property prior to the beginning of the wedding package start time. The storage of items after the permitted wedding period is not allowed.

Question 5

What time does my reception have to end?

Accepted Answer

Access to the property ends at midnight. We strongly recommend that at the latest alcohol sales end at 10:30 PM and that the bride and groom exit before 11:00 PM (if not earlier). This will allow time for clean-up of personal decorations and belongings.

Question 6

How many tables and chairs does Deep In The Heart Farms have?

Accepted Answer

We have 40 sixty-inch round tables, 10 six-foot rectangular tables, 10 eight-foot rectangular tables, 6 ten-foot farmhouse tables, as well as 8 high-top circle cocktail tables.

All tables, except farmhouse tables, require linens.

We have 400 chairs.
We also have various décor tables including wine barrels.

Question 7

How many guests can sit at each table?

Accepted Answer

Up to ten guests (eight recommended) can sit at each round table. 120-inch round linens can be used for these tables.

Six guests can sit at the 6-foot rectangles. A 90" x 132" linen should be used for each of these tables.

Eight guests can sit at the 8-foot rectangles. A 90" x 156" linen should be used for each of these tables.

Between ten and twelve guests can sit at the large farmhouse tables.

120-inch round linens can be used for the cocktail tables if you would like to have them untied and graze the floor. If you'd prefer them to be tied, 132-inch linens work well.

Question 8

Is security required?

Accepted Answer

Yes. Commissioned police officers are required for all events in which alcohol will be served. Officers will be hired by Deep in the Heart Farms; however, you will be responsible for the payment of their services. 
Payment for security will be collected with the final payment.
Officers require a $500 fee and 2 officers are required for every event per Washington County Law for at least 5 hours.

Question 9

Who is responsible for trash and busing?

Accepted Answer

Deep in the Heart Farms DOES NOT provide busing of dishware/glassware. You are responsible for ensuring caterers will provide busing.

However, Deep in the Heart Farms will have a manager onsite on the day of your event. They will be responsible for taking out trash, cleaning up spills, and restocking bathroom supplies. They will also be able to help with any questions or concerns that may arise throughout the day of your event.

Deep in the Heart managers will not do cake cutting.

Question 10

Can I hang decorations?

Accepted Answer

All decorations must be approved in advance by Deep in the Heart Farms. All decorations must be placed and removed without damage to the facility. Decorations may NOT be placed or hung with tape, nails, or staples.

We recommend using Command Strips. Guests who choose to use Command Strips must remove them before leaving the property the day of the event.

Nothing may be hung from the wooden beams in the chapel or reception hall.

Question 11

Do you have a projector?

Accepted Answer

Yes, we have a projector in the form of TV screens!
If you wish to display a slideshow or video, please make sure Deep in the Heart Farms has a copy at least one week prior to your event to ensure that it works correctly.

Frequently Asked Questions